An excellent opportunity has arisen to join Westway Trust as a Leasing Officer where you will be responsible for providing support on the delivery of a thriving business environment through the professional management of our property portfolio, drafting leases, licenses, contracts and associated documentation.

You will have a strong property administrative background with a keen interest in law and demonstrable experience of undertaking commercial property transactions with extensive document drafting experience.  

This role is central to our commitment to having our spaces used for a wide range of entrepreneurial community purposes, activities and events that deliver benefit to the North Kensington community.  

Key responsibilities of the role include:

  • Be the primary contact in the Property team for property lease administration matters, enquiries and associated advice and documentation in respect of the Westway Trust estate.
  • To prepare, amend and issue all legal documentation to include leases, licenses and other agreements, as well as completion statements, ensuring that the documents are signed by all parties and completed in a timely manner.
  • To draft Rent Concession Agreements for review by senior staff.
  • To prepare reports on the status of leases and lease renewals as required.
  • To assist in the preparation of documentation for community and other events.
  • Inputting appropriately into the processing of applications for licensed events.
  • To manage leases, licenses and agreements and review, interpret, amend and abstract critical information from legal documentation whilst ensuring accurate data is recorded and updated in the property management systems.
  • To manage and regularly update the schedule of tenancies, and associated property systems, as necessary.
  • To activate lease/licenses renewals, rent reviews and terminations in a pro-active timely manner.
  • To liaise with the Property team and other Westway teams (as required) in the letting, granting of agreements and termination of tenancies.
  • To keep abreast of non-domestic Business Rate demands and changes.
  • To assist in the preparation of marketing materials for property matters.
  • To undertake Company House and Charity Commission checks and updates, as necessary.
  • To review agreements to ensure compliance with Health & Safety and other statutory requirements.

Personal skills:

  • Excellent written and verbal communication skills with the ability to liaise with a wide range of stakeholders, whilst having good customer service skills.
  • Strong IT skills, including proficient use of MS Office.
  • Strong organisation and time management skills, with multi-tasking abilities, while delivering consistent, good quality and accurate work.
  • Ability to work on own initiative and as part of a team.
  • A proactive and flexible self-starter with an exceptional aptitude for dealing with ambiguity.
  • Demonstrative understanding of the needs of diverse communities and commitment to equality of opportunity.

Knowledge and Experience:

  • A keen interest in law and demonstrable experience of undertaking commercial property transactions with extensive document drafting experience and strong attention to detail.
  • Working knowledge of health and safety and risk management.
  • Proficient at managing databases and programmes and creating and managing spreadsheets with a high level of presentation skills.
  • Experience in dealing with commercial property transactions and tenancies and the impact of estate improvements and regeneration, whilst building good people management relationships to achieve results.
  • Experience of working in a third sector environment and an aptitude for prioritising competing demands and workloads and handling a fast paced, deadline driven environment.

Qualifications:

  • Relevant work experience in dealing with Commercial Landlord & Tenant matters. Professional membership (RICS/LLB) or equivalent is desirable.
  • Abreast with current legislation and possess a minimum of 2 years legal background/experience and/or landlord and tenant management, working in a commercial conveyancing/ lettings environment. Paralegal experience is a plus.
  • HNC/HND/Degree in Estate Management and/or Commercial property law.

To view the full job description click on 'job description' under 'Key Info' on the left hand side. 

Benefits of working with us:

  • Great location in the heart of Portobello, North Kensington
  • Generous holiday entitlement of 25 days per year + statutory bank holidays
  • Sick pay scheme
  • Investor in People (IiP) employer
  • Free gym membership at health club one minute walk from the office
  • Pension scheme
  • Life Assurance
  • Season ticket / bicycle loan
  • Free eye test voucher

The application deadline is Sunday 3 March when applications will be reviewed and shortlisted for interview. However, we reserve the right to close the application early (an early application is strongly recommended).